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«NOTICE OF REGULAR MEETING MISSION CITY COUNCIL MARCH 28, 2016 4:30 P.M. MISSION CITY HALL PRESENT: ABSENT: Norberto Salinas, Mayor Dr. Armando ...»

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Staff Recommendation: Approval of Lease Agreement.

City Manager recommended approval.

Minutes, 3/28/16 pg. 7 Councilman Plata moved to approve the renewal of Lease Agreement with Ramona G. Gonzalez on Lots 19 & 20, Block 173 Mission Original Townsite, as recommended. Motion was seconded by Councilwoman Ochoa and approved unanimously 4-0.

4.2 Authorization to issue Permit to Ambulance Provider Applicants On March 10, 2016 the City of Mission Ambulance Board met to review (8) Ambulance Company permit applicants to conduct business in the City of Mission, Hidalgo County EMS, Med-Ex Transport, RGV EMS, Vitalis EMS, Skyline EMS, Elite Critical Care, Carrousel EMS and Allegiance EMS were approved by the Ambulance Board as they have met all the required specifications for permit issuance pursuant to Chapter 30 of the City of Mission Code of Ordinances. It was also recommended by the Ambulance Advisory Board to no longer accept new applicants until January 1, 2017.

Staff Recommendation: Authorization.

City Manager recommended approval.

Councilman Plata moved to authorize to issue Permit to Ambulance Provider Applicants, as recommended. Motion was seconded by Mayor Pro Tem Garza and approved unanimously 4-0.

4.3 Authorization to solicit for proposals for Auditing Services for the City of Mission Staff was seeking authorization to solicit for proposals for Auditing Services for the City of Mission. The City Council was required by the City Charter Section 3.14 to have an independent audit of the books of accounts, records and transactions of all the administrative departments of the City at least yearly.

Staff Recommendation: Authorization to solicit proposals.

City Manager recommended approval.

Councilman Plata moved to authorize to solicit for proposals for Auditing Services for the City of Mission, as recommended. Motion was seconded by Councilwoman Ochoa and approved unanimously 4-0.

4.4 February 2016 Financial Statements Assistant Finance Director Angie Vela presented the February 2016 Financial Statements for approval.

Staff and City Manager recommended approval.

Councilman Plata moved to approve the February 2016 Financial Statements, as recommended.

Motion was seconded by Councilwoman Ochoa and approved unanimously 4-0.

4.5 Tax Collections Report – February, 2016 Assistant Finance Director Vela presented the Tax Collections Report – February, 2016 for approval.

Minutes, 3/28/16 pg. 8 Staff and City Manager recommended approval.

Councilman Plata moved to approve the Tax Collections Report – February, 2016, as recommended. Motion was seconded by Mayor Pro Tem Garza and approved unanimously 4-0.

4.6 Authorization to Execute Payment to Rio Valley Switching Company to replace 54’ Railroad Crossing at Los Ebanos Rd.

Authorization was being requested to execute payment to Rio Valley Switching Company to replace 54’ of Railroad Crossing at Los Ebanos Rd. Rio Valley Switching would do the construction for this project to include Labor and Materials.

Staff Recommendation: Approval of Payment.

City Manager recommended approval.

Councilman Plata moved to authorize to execute payment to Rio Valley Switching Company to replace 54’ Railroad Crossing at Los Ebanos Rd., as recommended. Motion was seconded by Councilwoman Ochoa and approved unanimously 4-0.

4.7 Approval to purchase SCBA Bottles for the Fire Dept.

Mission Fire Department was seeking approval to purchase 39 Scott Self Contained Breathing Apparatus (SCBA) Bottles without valves. This purchase was to replace 39 SCBA bottles that met Federal Department of Transportation end of life requirements and needed to be removed from service. This was the first purchase request of a total of 74 bottles requiring replacement.

Dooley Tackaberry Buy Board Contract No. 432-13.

Staff Recommendation: Approval to purchase.

City Manager recommended approval.

Mayor Pro Tem Garza moved to approve to purchase SCBA Bottles for the Fire Dept., Dooley Tackaberry Buy Board Contract No. 432-13, as recommended. Motion was seconded by Councilman Plata and approved unanimously 4-0.

4.8 Authorization to Solicit Bids for “Housing Assistance Program – Phase 15-II” The Citizen’s Advisory Committee met on January 12, 2016 and approved staff’s recommendation to provide reconstruction assistance for eight homes through the CDBG

program to the following addresses:

*2312 Tuesday – 2 bdrm 1 ½ bath, 970 sq ft 221 Slabough – 2 bdrm 1 ½ bath, 970 sq ft 1617 Mangum St – 3 bdrm 2 bath, 1100 sq ft 923 Perez St – 2 bdrm 1 ½ bath, 970 sq ft 214 S Holland – 2 bdrm 1 ½ bath, 970 sq ft 126 S Nicholson Ave – 2 bdrm 1 ½ bath, 970 sq ft **207 E Victory St – 2 bdrm 1 ½ bath, 970 sq ft 2124 Pleasant Ln – 2 bdrm 1 ½ bath, 970 sq ft Minutes, 3/28/16 pg. 9 *Hardship case – loss of home due to fire July 19, 2014 **Contingent upon obtaining title clearance to satisfy City Attorney Staff Recommendation: Solicit Bids for “Housing Assistance Program Phase 15-II”.

City Manager recommended approval.

Mayor Pro Tem Garza moved to authorize to Solicit Bids for “Housing Assistance Program – Phase 15-II”, subject to 2 baths instead of 1 ½ baths for 2 bedroom homes. Motion was seconded by Councilwoman Ochoa and approved unanimously 4-0.





4.9 Authorization for Contractual Services for 10 Year Parks Master Plan Staff was seeking approval for securing contractual services for the creation, oversight and filing of the 10 Year Parks and Recreation Master Plan with and thru Texas Parks and Recreation.

Staff Recommendation: Approval to contract services of Sally Gavlik, DBA: P, R & S, LLC.

( Parks, Recreation and Sports, LLC).

City Manager recommended approval.

Mayor Pro Tem Garza moved to authorize for Contractual Services for 10 Year Parks Master Plan of Sally Gavlik, DBA: P, R & S, LLC. (Parks, Recreation and Sports, LLC), as recommended. Motion was seconded by Councilwoman Ochoa and approved unanimously 4-0.

4.10 Authorization to purchase playground equipment via State Buy Board Contract for Arnulfo “Tatan” Rodriguez Park Staff was seeking authorization for purchase and partial installation of interactive playground equipment for a 5 – 12 year-old age group for Arnulfo “Tatan” Rodriguez Park from Park Place Recreation Designs, Inc.via State Approved Buy Board Vendor Contract # 423-13.

Staff Recommendation: Authorization to purchase via Buy Board Contract.

City Manager recommended approval.

Councilman Plata moved to authorize to purchase playground equipment via State Buy Board Contract for Arnulfo “Tatan” Rodriguez Park, as recommended. Motion was seconded by Councilwoman Ochoa and approved unanimously 4-0.

4.11 Authorization to purchase mowers for Parks Ball Fields and City Parks & Facilities via Buy Board # 447-14

Staff was seeking approval to purchase 3 riding mowers:

• 2 – 72” Scag Cheetah 31 hp 1 striping kit attached to 1 mower • 1 – 48” Scag Cheetah 25 hp for the mowing of Parks Ball Fields and City Parks & Facilities from MAE Power Equipment via Buy Board # 447-14 Staff Recommendation: Approval to purchase 3 riding mowers and 1 striping kit from MAE.

Minutes, 3/28/16 pg. 10 City Manager recommended approval.

Councilman Plata moved to authorize to purchase mowers for Parks Ball Fields and City Parks & Facilities via Buy Board # 447-14, as recommended. Motion was seconded by Councilwoman Ochoa and approved unanimously 4-0.

4.12 Authorization to award bid for the Construction of Water Treatment Plant Main Laboratory Building On February 8, 2016, City Council authorized staff to solicit bids for the Water Treatment Plant Main Construction. The City of Mission had accepted and opened seven (7) bid responses for this project. Staff recommended awarding Bid to G & G Contractors, who was the lowest responsible bidder meeting all specifications. Main laboratory building would be constructed at the North Water Treatment Plant property and would be use to conduct daily necessary laboratory analysis for both North & South Water Treatment Plants.

Staff Recommendation: Authorization to Award Bid to G & G Contractors.

City Manager recommended approval.

Councilman Plata moved to authorize to award bid for the Construction of Water Treatment Plant Main Laboratory Building to G & G Contractors, as recommended. Motion was seconded by Councilwoman Ochoa and approved unanimously 4-0.

4.13 Approval to Purchase Ecojet Aerator for the Industrial Pre-Treatment Plant from a sole source vendor Staff was recommending the purchase of one Model A40-CFG EcoJet Aerator from Aerator Solutions, a sole source vendor. Pursuant to Texas Local Government Code Section 252.022 General Exemptions(7) a procurement of items that were available form only one source, including: (A) items that were available from only one source because of patents, copyrights, secrete processes, or natural monopolies and (D) captive replacement parts or components for equipment;

Aerator would be use by Industrial Pre-Treatment Plant to replace nonfunctional Aerator Installed in 2005 and purchased from the same vendor. A sole source letter from Vendor, Aerator Solutions and description of Equipment was provided.

Staff Recommendation: Authorization to purchase Aerator from a Sole Source Vendor.

City Manager recommended approval.

Councilman Plata moved to approve to purchase Ecojet Aerator for the Industrial Pre-Treatment Plant from a sole source vendor, as recommended. Motion was seconded by Councilwoman Ochoa and approved unanimously 4-0.

4.14 Authorization to solicit bids for the Bentsen Palm Lift Station Construction Lift Station construction would increase sanitary sewer service area for future development in the Bentsen Development and vicinity areas. Construction estimate was approximately $866,035.00.

Minutes, 3/28/16 pg. 11 Staff Recommendation: Authorization to Solicit for Bids.

City Manager recommended approval.

Mayor Pro Tem Garza moved to authorize to solicit bids for the Bentsen Palm Lift Station Construction, as recommended. Motion was seconded by Councilwoman Ochoa and approved unanimously 4-0.

4.15 Authorization to Execute Second-One Year Renewal Option for Sludge Management Services for Public Works Department In April 2014, the City of Mission entered into a contract with Terra Renewal West, L.L.C., now Denali Water Solutions, LLC for Sludge Management Services for the Waste Water Treatment Plant, Pre-Treatment Plant, North Water Plant and South Water Plant. The contract terms were for one year with two one-year renewal options based on 3% increase in price. Staff was seeking authorization to extend contract for the Second-one year renewal option at 0% increase in price with Denali Water Solutions, LLC This agreement would extend Bid No. 14-181-03-13 from April 2016 to April 2017.

Staff Recommendation: Authorization to extend contract for Second-one year renewal option to Denali Water Solutions, LLC.

City Manager recommended approval.

Mayor Pro Tem Garza moved to authorize to execute Second-One Year Renewal Option for Sludge Management Services for Public Works Department to Denali Water Solutions, LLC., as recommended. Motion was seconded by Councilwoman Ochoa and approved unanimously 4-0.

4.16 Authorization to Purchase Equipment via State Approved Contract for the Public Works Department Staff was seeking authorization to purchase via state approved cooperative contracts for Capital Outlay Equipment for Streets Traffic Signal Department. Itemized Bucket Truck equipment list was provided with the actual costs and its respective contract number.

Staff Recommendation: Authorization to purchase via state approved Buy Board contract 491-15 with Utility Truck Equipment Company.

City Manager recommended approval.

Councilman Plata moved to authorize to purchase equipment via State Approved Buy Board contract 491-15 with Utility Truck Equipment Company for the Public Works Department, as recommended. Motion was seconded by Councilwoman Ochoa and approved unanimously 4-0.

4.17 Authorization to solicit bids for Lift Station Rehabilitation at Shary Rd. and Rio Grande Drive Lift Station Rehabilitation would consist of Demolition of existing deteriorated concrete wet well with concrete base and would replace it with a Fiber Glass wet well with a concrete base.

Approximate cost of construction was $225,000.

Minutes, 3/28/16 pg. 12 Staff Recommendation: Authorization to Solicit for Bids.

City Manager recommended approval.

Councilwoman Ochoa moved to authorize to solicit bids for Lift Station Rehabilitation at Shary Rd. and Rio Grande Drive, as recommended. Motion was seconded by Councilman Plata and approved unanimously 4-0.

4.18 Approval of Work Authorization No. 4 with Javier Hinojosa Engineering related to the City of Mission Street Overlay Improvement Project Work Authorization No. 4 entailed Plans, Specifications and Estimate for Street improvement project throughout the City of Mission. Improvements project included Asphalt Pavement Overlay, utility adjustments and replacement of damaged concrete curb & gutter.

Staff Recommendation: Approval of Work Authorization No. 4.

City Manager recommended approval.

Mayor Pro Tem Garza moved to approve Work Authorization No. 4 with Javier Hinojosa Engineering related to the City of Mission Street Overlay Improvement Project, as recommended. Motion was seconded by Councilwoman Ochoa and approved unanimously 4-0.

4.19 Authorization to solicit bids for Basic/Voluntary Life, AD&D and LTD In 2014, the City of Mission entered into a contractual agreement with Dearborn National for Basic Life, Accidental Death & Dismemberment (AD&D), Long-Term Disability (LTD) and Voluntary Life Insurance. The contract terms were for one year with two one-year renewal options with no increase in rates. Staff was seeking authorization to solicit bids and authorize the City’s agent, GEF Financial Group, to conduct solicitation for Basic and Voluntary Life, AD&D, LTD.

Staff Recommendation: Authorize GEF Financial Services to solicit bids for Life, AD&D, LTD.

City Manager recommended approval.



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