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«f?z/74. -*-••-•? UF THE Uiit, - -OtS tH UReAfcMNCMAMPAIOet UNIVERSITY OF ILLINOIS BOARD OF TRUSTEES Fifty-Seventh Report 1972-74 UNIVERSITY ...»

-- [ Page 36 ] --

PURCHASES (20) The President submitted, with his concurrence, a list of purchases recommended by the Directors of Purchases and the Vice President for Financial Affairs.

The list of purchases was presented in two categories: purchases from appropriated funds (i.e., from State appropriations to the University) and purchases 1973] UNIVERSITY OF ILLINOIS 171

–  –  –

O n motion of M r. Steger, this recommendation was approved by the following vote: Aye, M r. Forsyth, M r. H a h n, M r. H o w a r d, M r.

H u g h e s, M r. Neal, M r. Pogue, M r. Steger; no, n o n e ; absent, D r. Bakalis, M r. Swain, Governor W a l k e r.

LITIGATION RELATED TO OPEN MEETING LAW

AND A C C E S S TO FINANCIAL RECORDS

(27) The Board of Trustees of the University of Illinois, Thomas P. Parkinson, Director of the Assembly Hall at the Urbana-Champaign campus, and Karl Edrick Gardner, Chairman of the Assembly Hall Advisory Committee, have been named as defendants in an action filed in the Circuit Court of Champaign County, Illinois (Case No. 73 L 108), by Richard Pope, a student who is a staff writer for the Daily Illini at the Urbana-Champaign campus. The Complaint contains two counts. In essence, Count I alleges that meetings of the Assembly Hall Advisory Committee (a committee appointed by Chancellor Peltason to advise the Director of the Assembly Hall and the Chancellor) are subject to the Illinois Open Meeting Law.

The Court entered a temporary restraining order on the date the Complaint was filed (February 14, 1973) requiring the Committee to admit the plaintiff to a meeting it had scheduled for that evening. In Count II the plaintiff seeks access to all financial reports and accounts relating to funds used or received in the operation of the Assembly Hall, and an accounting for all past usages of such funds, alleging that Article VIII, Section 1, of the 1970 Constitution of Illinois is the basis for the action.

Dean Gardner and Director Parkinson have stated that all actions by them in the matter were in their respective capacities as Chairman of the Assembly Hall Advisory Committee and Director of the Assembly Hall and have requested the University to provide representation for them in the litigation.

The University Counsel recommends that he be authorized to take such steps as are necessary or appropriate, including the employment of special counsel, to protect the interests of the University in the matter and to provide representation for Dean Gardner and Director Parkinson.

I concur.

O n motion of M r. Steger, this recommendation was approved by the following vote: Aye, M r. Forsyth, Mr. H a h n, Mr. H o w a r d, M r.

H u g h e s, Mr. Neal, M r. Pogue, M r. Steger; no, n o n e ; absent, D r. Bakalis, M r. Swain, Governor Walker.

–  –  –

The annual meeting of The Board of Trustees of the University of Illinois was held in the Faculty Lounge, Illini Union, Urbana, Illinois, on Wednesday, March 21,1973, beginning at 9:30 a.m.

President Earl M. Hughes called the meeting to order and asked the Secretary to call the roll. The following members of the Board were present: Mr. William D. Forsyth, Jr., Mr. Ralph C. Hahn, Mr. George W. Howard III, Mr. Earl M. Hughes, Mr. Park Livingston, Mr. Earl Langdon Neal, Mrs. Jane Hayes Rader, Mr. Timothy W. Swain.

Dr. Michael J. Bakalis, Mr. Russell W. Steger, and Governor Daniel Walker were absent. (President Corbally reported that Governor Walker had expressed his regrets in being unable to attend the meeting as he had originally planned.) Also present were President John E. Corbally Jr.; Vice Presidents Ronald W. Brady, Eldon Johnson, and Barry Munitz; Chancellor J. W.

Peltason, Urbana-Champaign campus; Chancellor Joseph S. Begando, Medical Center campus; Chancellor Warren B. Cheston, Chicago Circle campus; Mr. C. E. Flynn, Assistant to the President and University Director of Public Information; Mr. George H. Bargh, Executive Assistant to the President; and the officers of the Board, Mr. H. O.

Farber, Comptroller; Mr. R. R. Manchester, Treasurer; Dr. Earl W.

Porter, Secretary; and Mr. James J. Costello, University Counsel.

180 [March 21

BOARD OF TRUSTEES

INSTALLATION OF NEW TRUSTEES

President Hughes asked Mrs. Rader, Mr. Livingston, and Mr. Hahn, Trustees-elect (whose terms of office begin with this meeting), to stand

for the customary installation ceremony, during which he read the following statement:

The statutes of the State of Illinois which created the University in 1867 speak in terms of the powers of the trustees: to establish and provide for the educational program; to hold and convey property; to provide the requisite buildings, apparatus, and conveniences, etc., etc.

The University of Illinois Statutes, promulgated by this Board, emphasize the responsibility of the Board to secure the needed revenues for the University and to determine the ways in which the University funds shall be applied, and they make clear the distinction between the formulation of policy by the Board and the execution of those policies by the President, other officers, and other bodies of the University under authority delegated by the Board.





However, beyond these specifications, are certain intangible factors which arise out of our traditions^ as a popularly elected board of laymen. Out of the nomination process, a deep interest in the University is solicited. From the election process accountability to the people of Illinois is assured. From this tradition arises the dual stewardship — to the people of Illinois and to the University community — a difficult, yet essential, interrelationship which must be constructed and maintained by each of us as trustees of the University and for the people.

My colleagues and I now formally welcome you to this difficult and important task, and we look forward to your participation in it.

SPECIAL ORDER OF BUSINESS

ELECTION O F A TEMPORARY CHAIRMAN

The Board took up the special order of business for the annual meeting.

Mr. Hughes asked for the election of a temporary chairman for the purpose of electing the President of the Board.

Mr. Hahn nominated Mr. Swain; Mr. Swain was unanimously elected and took the chair.

ELECTION OF OFFICERS

President of the Board Mr. Swain called for nominations for President of the Board of Trustees.

Mr. Hahn nominated Mr. Earl Hughes.

Mr. Howard moved that the nominations be closed and that the Secretary cast a unanimous ballot of the Board in favor of Mr. Hughes as President. The ballot was so cast, and Mr. Hughes was declared elected President of the Board, to serve until the next annual meeting of the Board in March 1974, or until his successor shall have been elected.

Mr. Hughes then took the chair and continued with the business of the meeting.

Executive Committee Mr. Hughes asked for nominations for the Executive Committee.

Mr. Livingston nominated Mr. Swain and Mr. Forsyth to serve as members of the Executive Committee, with the President of the Board as Chairman.

On motion of Mr. Hahn, the nominations were closed, and the Secretary was instructed to cast a unanimous ballot of the Board for the election of Mr. Swain and Mr. Forsyth to the Executive Committee.

The ballot was so cast, and Mr. Swain and Mr. Forsyth were declared 1973] 181

UNIVERSITY OF ILLINOIS

elected members of the Executive Committee, to serve until the next annual meeting of the Board in March 1974, or until their successors shall have been elected.

Secretary, Comptroller, University Counsel of the Board President Corbally reported that, in accord with the By-Laws, his advice to the Board of Trustees was that the three incumbents — Earl W.

Porter, Secretary of the Board; H. O. Farber, Comptroller of the Board; James J. Costello, University Counsel — be reelected.

On motion of Mr. Swain, the nominations were closed, and the Secretary was instructed to cast a unanimous ballot of the Board for the election of Mr. Porter, Mr. Farber, and Mr. Costello as Secretary, Comptroller, and University Counsel, respectively. The ballot was so cast, and the three were declared elected to serve until the next annual meeting of the Board or until their successors shall have been elected.

Treasurer of the Board Mr. Swain nominated Mr. R. R. Manchester, a Vice President of the First National Bank of Chicago, as Treasurer of the Board.

On motion of Mr. Livingston, the nominations were closed, and the Secretary was instructed to record the unanimous ballot of the Board for Mr. Manchester as Treasurer of the Board for a two-year term in accordance with the statutory provision for a biennial term for Treasurer. The ballot was so cast, and Mr. Manchester was declared elected Treasurer to serve until the annual meeting in March 1975, or until his successor shall have been elected and qualified.

TREASURER'S BOND On motion of Mr. Forsyth, the amount of the Treasurer's bond was fixed at $6,000,000.

On motion of Mr. Swain, the Finance Committee was instructed to see that the Treasurer presents a satisfactory bond in the amount specified above and to report the same to the Board.

AUTHORITY TO RECEIVE MONEYS

Mr. Livingston offered the following resolution and moved its adoption:

Resolved, that the Treasurer of The Board of Trustees of the University of Illinois be, and he hereby is, authorized to receive and receipt for all moneys, and to endorse all orders, drafts, and checks due and payable to the Board of Trustees or to the University of Illinois, and especially all drafts drawn by the Treasurer of the United States payable to the Board of Trustees or the University of Illinois.

This resolution was unanimously adopted.

DELEGATION OF SIGNATURES

Mr. Swain offered the following resolution:

Resolved, that the President and the Secretary of The Board of Trustees of the University of Illinois are authorized to delegate the signing of their names as President and Secretary, respectively, to vouchers to be presented to the State Comptroller, and to warrants drawn on the Treasurer of the University, under the

following conditions:

The President of the Board of Trustees is authorized to delegate to S. M.

Stafford, C. O. Parvin, R. N. Parker, and R. H. Suter, in Urbana; to E. F. Lis, C. H. Moody, and Mario Dunn, in Springfield; and to James E Osborn, David W.

Bonham, Walter E. Cowart, D. E. Scott, H. O. Albers, and A. W. Catrambone, 182 [March 21

BOARD OF TRUSTEES

in Chicago, authority to sign his name as President of the Board of Trustees to vouchers presented to the State Comptroller; and to S. M. Stafford, R. W, Zimmer, W. M. Griffith, R. C. Dillier, and David W. Snyder, in Urhana; and to James E.

Osborn, David W. Bonham, Walter E. Cowart, A. W. Catrambone, H. O. Albers, and L. Rea Jones, in Chicago, authority to sign his name to warrants on the University Treasurer covering vouchers approved in accordance with regulations approved by the Board.

The Secretary of the Board of Trustees is authorized to delegate to R. C.

Wicklund, George H. Bargh, and Virginia J. Hendrix, in Urbana; and to Anthony J. Diekema, Velma M. Davis, Margaret Clancy, Robert P. Bentz, Noreen A.

Loan, and Lee J. Votava, in Chicago, authority to sign his name as Secretary of the Board of Trustees to vouchers presented to the State Comptroller and to warrants on the University Treasurer covering vouchers approved in accordance with regulations of the Board. The Secretary of the Board of Trustees is also authorized to delegate to Lean C. Ryan, Leona M. Hughes, and B. A. Gobel, in Springfield, authority to sign his name as Secretary of the Board of Trustees on vouchers presented to the State Comptroller approved in accordance with the regulations of the Board.

These authorizations are to continue in effect until the State Comptroller has been supplied with specimen signatures of succeeding officers of this Board. And be it further Resolved, that the First National Bank of Chicago as a designated depositary of R. R. Manchester, Treasurer of this corporation, be and it (including its correspondent banks) is hereby requested, authorized, and directed to honor checks, drafts, or other orders for the payment of money drawn in this corporation's name, including those drawn to the individual order of any person or persons whose name or names appear thereon as signer or signers thereof, when bearing or purporting to bear the facsimile signatures of the two following: President and Secretary;

and the First National Bank of Chicago (including its correspondent banks) shall be entitled to honor and to charge this corporation for all such checks, drafts, or other orders, regardless of by whom or by what means the facsimile signature or signatures thereon may have been affixed thereto, if such facsimile signature or signatures resemble the facsimile specimens duly certified to or filed with the First National Bank of Chicago by the Secretary or other officer of this corporation.

And be it further Resolved, that the State Comptroller is hereby authorized and directed to honor vouchers bearing facsimile signatures of the President and Secretary of The Board of Trustees of the University of Illinois if such facsimile signatures resemble the facsimile specimens duly certified to or filed with the State Comptroller by the Secretary.

These authorizations are to continue in effect until the State Comptroller has been supplied with specimen signatures of succeeding officers of this Board.

This resolution was unanimously adopted.

RESOLUTION TO JOHN BARDEEN

Professor John Bardeen, who had been unable to attend the December meeting at which time the Board approved a resolution in his honor, 1 was present, and President Hughes presented to him a framed copy of the resolution recognizing his achievement in receiving a second Nobel Prize in Physics.

RESOLUTION TO T H E YMCA AT THE UNIVERSITY OF ILLINOIS

Mr. Howard presented the following resolution which was unanimously

approved:



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