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«1. INTRODUCTION It is a basic need of athletes to participate in a relatively safe environment. The responsibility to provide a safe environment ...»

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Event Organizers, Announcers, Media and Spectators must keep this characteristic in mind when a competition environment is created. The athletes must be able to test his/her physical and psychological boundaries in an environment where injury risks are limited.

Factors such as age, gender, temperature, humidity, weather, visibility, pollution, competition surfaces, venues, fluid replacement, etc. must be taken in consideration when a programme of events is compiled.

10.4. Medical Team, Doping Team, First Aid Team During an athletics meeting, the Medical, Doping and First Aid Teams must be alerted and sensitized to the tendency of athletes to expand their physical and psychological boundaries during competition.

It is the responsibility of the Medical, Doping and First Aid Teams to advice Event Organisers of potential risk factors and influences that age, gender, temperature, humidity, weather, visibility, pollution, competition surfaces, venues, fluid replacement, food/fluids/supplement intake, etc. has on the safety and well been of the athlete.

11. CONCLUSION An event where athletes will attempt to perform at levels beyond normal physical and psychological boundaries will attract large groups of people to the City or Town where the event is hosted. The increased volume of people brings about additional strains to, the social and infra-structural services of the local community as well as the visitors attending the event.

To provide a safe environment at an event where absolute excellence is the objective can not be left to Athletes, Coaches, Technical Official, Officials, Event Organizers, Spectators, Media, Medical Staff, etc.


To plan and manage the expected strains on the local community and its infrastructure as a result of the event, a Joint Organizing Committee must be compiled to prevent or manage any form of disaster related to the event.

A Joint Organizing Committee (JOC) will ensure a disaster free environment in which the event can take place. The JOC will consist of the local Police Services, Traffic Department, Fire Department Representative, Security Services Representative, Emergency Services and Marshals Representatives of the Event

The Joint Organizing Committee (JOC) will:

11.1. Identify the areas that will be effected as a result of the event

11.2. Identify the possible treats as a result of the event taking place.

11.3. Define a operational plan

11.4. Implement a zero tolerance approach for the duration of the event.

11.5. Identify the policy in the cases where force must be used.

11.6. Prepare an execution plan

11.7. Identify reporting times and methods

11.8. Identify communication methods

11.9. Define the administration and control system related to any actions taken.

11.10. Compile a list of contact details of all members serving on the JOC.

The Members of the JOC must be citizens from the local community for logistical reasons. Jointly, the JOC must compile a Disaster Management Plan. Each member on the JOC has a specific function in the Disaster management Plan.

The Disaster Management Plan must be implemented and controlled from a Command Centre. The Command Centre must be close to where the main event will take place. The Command Centre must be fully operational at least 3 hours before the start of the event and can only close down once all Members of the JOC reported back to the Convenor of the JOC after the event.


1 ASA Domestic Rule Book, Athletics South Africa, Athle tics Ho use, P O Box 2712, Houghton, 2041 2 Assistant Club Coach Award – Coaching Theory Manual, BAF, 225A Bristol RD, Birmingham, B5 7 UB 3 IAAF Rule Book, IAAF 17,rue Princesse Florestine, B.P. 459, MC 98007, Monaco Cedex 4 Planning and Organisation of a major International Athletics Competition, IAAF 17,rue Princesse Florestine, B.P. 459, MC 98007, Monaco Cedex

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