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«IODE PRAYER Almighty God, our Heavenly Father, we praise Thee for the blessings of our homes; for the fullness of life and opportunity in this ...»

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6. That any income from the said fund which was not expended by the National Executive Committee as aforesaid and is held in income account at the end of the fiscal year of the Order ending January 15, 1951 may be retained as income and expended in any subsequent fiscal year and thereafter any income from the said fund which is not expended by the National Executive Committee as aforesaid in any fiscal year of the Order may be retained and expended in any subsequent fiscal year; provided that the National Executive Committee, in the exercise of its discretion, may from time to time direct that any part of the unexpended income then available shall be added to the capital of the said fund.

7. That the capital of the said fund shall be held in trust by the National Chapter in perpetuity subject, however, to the following powers which may be exercised by the National Chapter:

- The National Chapter shall have power at an Annual Meeting and on the recommendation of the National Executive Committee to authorize by resolution the expenditure of all or any part of the capital of the said fund for any of the purposes or objects set forth

–  –  –

8. That all resolutions relating to the said Endowment Fund which have been previously made by the National Chapter and which are inconsistent with the provisions of this resolution are hereby rescinded and the provisions of this resolution shall prevail.

–  –  –

Primary Badge The wearing of the primary badge denotes IODE membership. The badge is worn to the left side approximately five to six inches from the shoulder.

IODE Bars and Pins (a) A past primary president/past regent bar is attached by links directly above the badge.

(b) Life membership bars are attached by links to the badge or the past primary president/past regent bar, with the primary bar directly above, followed by municipal, provincial and national bars in order of seniority.

(c) A past municipal president bar is attached by links above any primary bars and below any provincial bars.

(d) A past provincial president bar is attached by links above any primary, municipal and provincial life membership bars and below a National life membership bar.

(e) A National life membership bar takes precedence over all the above named.

(f) War service bars are attached by links above any or all the above named; the United Nations bar above the 1939 bar and the 1939 bar above the 1914 bar.

NOTE: To be eligible to wear war service bars one must have been a member of IODE during the years of personal service or of the service of a spouse, son or daughter, granddaughter or grandson.

Badges with war bars are not transferrable.

(g) A past National president bar pin is not attached to the badge and is worn above the badge and bars. This bar pin may be worn by itself at anytime.

(h) Ten, twenty-five or fifty-year pins are worn to the left and level with the primary badge (and junior badge if any). If the primary badge has bars attached, the pins are worn level with the badge.

–  –  –

NOTES:

(a) A junior badge when worn with a primary badge is not attached but worn to the left and level with the primary badge. If the primary badge has bars attached, the junior badge is worn level with the badge, not the bars.

(b) The IODE badge should not be referred to as a "pin".

(c) Only IODE badges, bars and pins are to be worn on the left side.

(d) It is suggested that brooches, pins and corsages may be worn on the opposite (right) shoulder. Badges should not be worn to fasten scarves, even on the left side.

(e) Name tags should be worn on the right side.

–  –  –

IODE Badge The National Chapter has the sole right to supply the IODE Badge of Membership.

Enamelled Crest The National Chapter has the sole right to authorize the supply of the enamelled crest for use on gavels, spoons, trays, and gift items. The enamelled crest should not be used as jewellery except as a charm.

Unenamelled Crest Unenamelled crests (e.g. etched, engraved, imprinted, embroidered, etc.) may be used on such articles as spoons and charms for bracelets.

The crest may be printed or embossed on such articles as hasti-notes, china, playing cards, and so on, to be sold only for the profit of IODE chapters.

* If a chapter desires to sell crested items as a project, permission must be obtained from the chapter having jurisdiction.

It should be noted that the reliability of any firm reproducing the IODE crest must be assured before arrangements are made.

No commercial firm or organization shall be permitted to reproduce the IODE crest without permission of the National Executive Committee.

* See GENERAL BY-LAW #2

–  –  –

See Article 11.01 (a) of the Constitution which states:

"Primary and municipal chapters may at regular meetings upon due notice of motion pass by-laws for the governance, management and administration of their own chapter business, which are not inconsistent with the Letters Patent, or the Constitution of the Organization or the policies of the National Chapter."

See also Articles 11.01 (b) and 11.04.





To comply with the IODE Constitution and By-laws it is necessary for

every chapter to have by-laws to regulate:

1. Primary chapter fees (Article 4.03)

2. Election or acceptance of new members (Article 5.06)

3. Date, time, place and number of general meetings and quorum required to transact business (Article 6.01)

4. Number of members necessary to call special meetings (Article 6.05)

5. Date, time, place and quorum for executive committee meetings (Article 9.03)

In addition, these may be added:

(a) the alternative method of nominating and electing officers, if desired (Article 7.14) (b) PROVINCIAL LEVEL ONLY - nomination and election of councillors in zones or districts, if desired (Article 8.05)

6. Whether the chapter will use (a) the Canadian flag or (b) the Canadian flag and the Union Jack as flags of the chapter.

Chapters may create by-laws to regulate other matters, provided they are consistent with the Constitution, General By-laws and By-laws Governing the National Chapter and rules (policies) of IODE.

By-laws must be approved by a majority of chapter members present and become operative upon approval of the jurisdictional chapter.

–  –  –

Sample By-Laws:

1. The regular meetings of.............. Chapter shall be held on the 3rd Tuesday of the months of January, February, March, April, May, June, October and November at the time and place established at the previous meeting, with notice of such time and place given to all those entitled to receive it.

2. Two-fifths (40%) of the total paid-up membership shall form a quorum of the chapter for the transaction of business.

–  –  –

4. Business arising from the minutes.

5. Correspondence - National, Provincial, Municipal newsletters and other correspondence to be filed or dealt with under new business.

6. Report of Officers - Treasurer, Citizenship, Communications, Education, Membership, Services, Standard Bearer, convenors and special committees. (Reports are accepted by motion which is seconded and carried; final reports are adopted.) 7. New business - from correspondence and from members.

8. Adjournment - a motion to adjourn is not seconded.

9. Closing statement - Chairman states: “I declare this meeting closed”.

–  –  –

Motions:

1. The routine of a motion a) A motion is moved, seconded, stated, debated, restated and voted upon and the result declared.

(b) In debate every member must address the chair, speak within the time limit and should not repeat what has been said before. No member may speak more than once unless in explanation. The mover is allowed the right of reply.

(c) A motion may be amended by insertion or deletion. An amendment must bear close relationship to the motion and must not change the original intent. Amendments may be moved by any member so long as no more than two amendments are before the meeting at any given time. The second amendment must be discussed and voted on before the first amendment is discussed. When one of these amendments has been disposed of, another amendment may be moved. Any amendments accepted by the meeting are included with the main motion when it is voted upon.

(d) A motion to "accept" a report is made by the member giving it, seconded by another member and a vote taken. A final report is "adopted" in the same manner.

–  –  –

4. To adjourn the debate or the meeting A motion to adjourn, if given while another motion is on the floor, takes precedence and is not debated. If the motion is to adjourn to a specified time it may be debated and amended as to the time only.

At a future meeting it will arise under "Business arising from the minutes".

5. To Rescind and Reconsider Reconsideration should not occur at the meeting at which the motion was passed unless two-thirds agree and facts have come to light which makes reconsideration necessary and because the action is immediate.

Method of rescinding at a subsequent meeting:

(a) Motion to reconsider;

(b) Motion to rescind original motion in whole or in part with reasons for the rescinding given in the motion;

(c) New motion if required.

(d) Only a person who was present at the original meeting and voted with the majority may move to reconsider.

6. Notice of Motion It is given at a meeting, not seconded and not discussed.

At a subsequent meeting, usually under "Business Arising", a member then makes the motion (notice of which has been given) in the ordinary way. It is seconded and discussed at this time.

7. Present in Room Members must be present in the room for discussion of a motion in order to vote on a particular motion.

–  –  –

The Casting Vote:

If the vote is by voice or by hand it is not usual for the chairman to vote.

If the vote is by ballot the chairman may vote. The chairman will vote to break a tie.

NOTE: It is suggested that PROCEDURES FOR MEETINGS AND ORGANIZATIONS, Kerr, King (1984) would be a helpful reference for rules of order and conduct of meetings.

–  –  –

Administrative Expenses The amount allowed for administrative expenses (including delegate's expenses) must be not more than 15% of the primary chapter's profit (funds available for disbursement).

Business Number and Income Tax Receipts Only the National Chapter has a registered business number and only the National Treasurer may issue official income tax receipts. A chapter must obtain permission from the National Treasurer to use the number for a single specified purpose.

Gifts to Members Chapter funds must not be used to purchase the IODE badge or bars or any item for presentation to members.

Grants From Foundations No provincial, municipal or primary chapter may apply for grants from foundations or trusts without prior sanction of the National Executive Committee. Such applications in writing, with accompanying financial statements or budget, should be forwarded to the National Executive Committee through the regular channels.

Investments Money raised from the public in the name of IODE must not be invested or held indefinitely unless for the purposes of establishing a trust fund (such as a scholarship fund) and permission for such an investment must be obtained from the chapter having jurisdiction.

Money raised or contributed for which an official income tax receipt is requested may not be held indefinitely for the purpose of establishing a fund, such as a scholarship fund, unless permission is obtained from the National Treasurer.

–  –  –

Other Organizations Money raised from the public for IODE may not be voted to the general funds of other organizations which also go to the public for money.

Money raised in the name of IODE should be spent for IODE projects.

If a chapter wishes to donate funds to a local project, the money should be designated for a specific purpose (e.g., furnishing a room, purchasing equipment or furnishing a library) and identified in an appropriate manner.

Presentation Plaques On presenting a gift of equipment on behalf of IODE, the chapter making the presentation should endeavour to have it suitably identified by means of a plaque.

–  –  –

The treasurer shall:

1. be responsible for all matters relative to finance,

2. open bank account(s) in name of chapter,

3. sign all cheques, which must bear name of chapter and be countersigned by the president or vice-president,

4. receive and deposit in the bank all chapter money and give chapter receipts where applicable,

5. collect per capita membership fees from each member not later than February 28 of each year.

6. forward by cheque all per capita fees, Echoes gift subscriptions, money for supplies, donations, etc., to the treasurer of the chapter having jurisdiction, who, in turn, will forward all money intended for other jurisdictional chapters,

7. present financial statements at each business meeting and to the president when requested,

8. close chapter books on December 31 of each year,

9. prepare, on the form provided, an Annual Financial Statement of chapter funds and have the statement audited or reviewed and signed by a financially knowledgeable individual NOT related to either the treasurer or president. Chapter members must not audit the annual financial statements.

–  –  –

COORDINATING COMMITTEES

See Constitution, Article II, Section 2.08 - COORDINATING COMMITTEES - Page A9



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