«VIRGINIA STATE POLICE – BATTLE DRESS UNIFORMS CONTRACT: E194646-09 (Re: Master Agreement - E194 - 646 ) Document Id: 646 Title: 2008509KLB Print ...»
VIRGINIA STATE POLICE – BATTLE DRESS UNIFORMS
(Re: Master Agreement - E194 - 646 )
Document Id: 646 Title: 2008509KLB
Print Date: 2/27/2009
Procurement Folder: 32606 Procurement Type: IFB
Effective Begin Date: 3/1/2009 Expiration Date: 2/28/2010
Minimum Order Amount: $0.00 Maximum Order Amount: $0.00
Description: VIRGINIA STATE POLICE - BATTLE DRESS UNIFORMS
CONTACT INFORMATIONKirby Battle Phone: 804-786-5414 Email: Kirby.Battle@dgs.virginia.gov Fax: 804-786-0223
Attachment Name: Specification for VSP Battle Dress Uniforms E194646-09.pdf Attachment Name: MC - Small Purchase Charge Cards - 09.pdf
RENEWAL PERIODSLine Renewal Renewal Effective Expiration Notification Attachments(Name - Desc) Number Period Period Date Date Days (Prior to Length Unit Expiration) 1 1 Years 3/1/2010 2/28/2011 90 2 1 Years 3/1/2011 2/29/2012 90 3 1 Years 3/1/2012 2/28/2013 90 4 1 Years 3/1/2013 2/28/2014 90
AUTHORIZED DEPARTMENTSLine Department Spending No Active Exclude Ordered Attachments(Name - Desc) Number Limit Limit this Dept. Amount 1 A156 $0.00 Yes Yes No $0.00
TERMS AND CONDITIONS
The award will be made on a “Lot” basis. SEE SECTION BELOW FOR ALL BIDS
SUBMITTED IN THE FORM OF A PAPER SUBMISSION.
PAPER SUBMISSIONPAPER SUBMISSION: When submitting a paper submission of the solicitation response the bidder may return the response by mail (or hand deliver). Bids shall be addressed as indicated below and should be identified in the following manner on the face of the envelope: _ Name of Bidder, _ Street or Box Number, _ City, State, Zip Code AND: _ Close Date and Time, _ Solicitation No., _ Solicitation Description, _ Purchase Officer. Bids may be hand delivered to the Division of Purchases and Supply, Attention: Bid Tabulation, 1111 East Broad Street (6th Floor), Richmond, VA 23219. No other un-requested correspondence or other bids should be placed in the envelope. NO FAXED RESPONSES TO THIS SOLICITATION WILL BE ACCEPTED!
BID ACCEPTANCE PERIODAny bid in response to this solicitation shall be valid for 30 days. At the end of the 30 days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled.
ADDITIONAL INFORMATIONThe Commonwealth reserves the right to ask any bidder to submit information missing from its bid, to clarify its bid, and to submit additional information which the Commonwealth deems desirable.
Section 05 QUANTITIES Quantities set forth in this solicitation are estimates only, and the contractor shall supply at bid prices actual quantities as ordered, regardless of whether such total quantities are more or less than those shown.
MULTIPLE AWARDThe Commonwealth reserves the right to make multiple awards as a result of this solicitation.
The award(s) will be made to the lowest responsive and responsible bidder(s) meeting the requirements of the solicitation. The Commonwealth reserves the right to conduct any tests it may deem advisable and to make all evaluations. The Commonwealth also reserves the right to reject any or all bids, in whole or in part, to waive informalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of the procuring public body to be in its best interest.
Section 07 DELIVERY Except when otherwise specified herein, all items shall be F.O.B delivered any point within the Commonwealth of Virginia as directed by the ordering department, institution or agency of the Commonwealth or Public bodies of the Commonwealth as defined in section 11-37 of Virginia Public Procurement Act.
Section 08 RENEWAL At the sole discretion of the Commonwealth of Virginia Department of Purchases and Supplies, and within a reasonable time (approximately 90 days) prior to the expiration date, this contract may be renewed for four (4) successive OPTIONAL one year periods upon the agreement of both parties.
PRICE ESCALATION/DE_ESCALATIONPrice adjustments may be permitted for changes in the contractor's cost of materials not to exceed the increase in the PPI index. Price adjustments may also be allowed if the Commonwealth institutes an eVA transaction fee to be paid by Vendors effective July 1, 2003.
No price increases will be authorized for 365 calendar days after the effective date of the contract, except for the eVA transaction fee. Price escalation may be permitted only at the end of this period and each 180 days thereafter and only where verified to the satisfaction of the purchasing office. However, "across the board" price decreases are subject to implementation at any time and shall be immediately conveyed to the Commonwealth.
PRICE ESCALATION/DE_ESCALATIONContractor shall give not less than 30 days advance notice of any price increase to the purchasing office. Any approved price changes will be effective only at the beginning of the calendar month following the end of the full 30 day notification period. The contractor shall document the amount and proposed effective date of any general change in the price of materials.
Documentation shall be supplied with the contractor's request for increase which will: (1) verify that the requested price increase is general in scope and not applicable just to the Commonwealth of Virginia; and (2) verify the amount or percentage of increase which is being passed on to the contractor by the contractor's suppliers.
PRICE ESCALATION/DE_ESCALATIONThe purchasing office will notify the using agencies and contractor in writing of the effective date of any increase which it approves. However, the contractor shall fill all purchase orders received prior to the effective date of the price adjustment at the old contract prices. The contractor is further advised that decreases which affect the cost of materials are required to be communicated immediately to the purchasing office.
CHANGES TO CONTRACTAny change (s) to the specifications, whether they are the suggestion of the agency or the contractor must be approved by the Agency and the Division of Purchases and Supply prior to execution of the change (s).
CANCELLATION OF CONTRACTThe purchasing agency reserves the right to cancel and terminate any resulting contract, in part or in whole, without penalty, upon 60 days written notice to the contractor. In the event the initial contract period is for more than 12 months, the resulting contract may be terminated by either party, without penalty, after the initial 12 months of the contract period upon 60 days written notice to the other party. Any contract cancellation notice shall not relieve the contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation.
PURCHASE DOLLAR REPORTThe contractor shall furnish the Division of Purchases and Supply a statement covering the total dollar volume of purchases made under this contract at approximately 90 days prior to the contract expiration.
PURCHASE VOLUME REPORTThe contractor shall furnish the Division of Purchases and Supply a report of the total number of each contract item delivered under this contract at approximately 90 days prior to the contract expiration.
Section 14 AUDIT The contractor shall retain all books, records, and other documents relative to this contract for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. The agency, its authorized agents, and/or state auditors shall have full access to and the right to examine any of said materials during said period.
Section 15 WARRANTY The contractor agrees that the goods or services furnished under any award resulting from this solicitation shall be covered by the most favorable commercial warranties the contractor gives any customer for such goods or services and that the rights and remedies provided therein are in addition to and do not limit hose available to the Commonwealth by any other clause of this solicitation. A copy of this warranty should be furnished with the bid/proposal.
GENERAL TERMS AND CONDITIONSVENDORS MANUAL: This solicitation is subject to the provisions of the Commonwealth of Virginia Vendors Manual and any changes or revisions thereto, which are hereby incorporated into this contract in their entirety. The procedure for filing contractual claims is in section 7.19 of the Vendors Manual. A copy of the manual is normally available for review at the purchasing office and is accessible on the Internet at www.dgs.state.va.us/dps under "Manuals."
APP. LAWS AND COURTSAPPLICABLE LAWS AND COURTS: This solicitation and any resulting contract shall be governed in all respects by the laws of the Commonwealth of Virginia and any litigation with respect thereto shall be brought in the courts of the Commonwealth. The agency and the contractor are encouraged to resolve any issues in controversy arising from the award of the contract or any contractual dispute using Alternative Dispute Resolution (ADR) procedures (Code of Virginia, § 2.2-4366). ADR procedures are described in Chapter 9 of the Vendors Manual. The contractor shall comply with all applicable federal, state and local laws, rules and regulations.
ANTI-DISCRIMINATION (1 of 2) ANTI-DISCRIMINATION (part 1 of 2): By submitting their (bids/proposals), (bidders/offerors) certify to the Commonwealth that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians With Disabilities Act, the Americans With Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act (VPPA). If the award is made to a faith-based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient's religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faithbased organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (Code of Virginia, § 2.2-4343.1E). (continued on part 2) ANTI-DISCRIMINATION (2 of 2) ANTI-DISCRIMINATION (part 2 of 2): In every contract over $10,000 the provisions in 1. and
2. below apply: 1.) During the performance of this contract, the contractor agrees as follows: (a.) The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. (b.) The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer. (c.) Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. 2.) The contractor will include the provisions of
1. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor.