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«VIRGINIA STATE POLICE – BATTLE DRESS UNIFORMS CONTRACT: E194646-09 (Re: Master Agreement - E194 - 646 ) Document Id: 646 Title: 2008509KLB Print ...»

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NONDISCRIMINATION OF CONTRACTORS: A bidder, offeror, or contractor shall not be discriminated against in the solicitation or award of this contract because of race, religion, color, sex, national origin, age, disability, faith-based organizational status, any other basis prohibited by state law relating to discrimination in employment or because the bidder or offeror employs ex-offenders unless the state agency, department or institution has made a written determination that employing ex-offenders on the specific contract is not in its best interest. If the award of this contract is made to a faith-based organization and an individual, who applies for or receives goods, services, or disbursements provided pursuant to this contract objects to the religious character of the faith-based organization from which the individual receives or would receive the goods, services, or disbursements, the public body shall offer the individual, within a reasonable period of time after the date of his objection, access to equivalent goods, services, or disbursements from an alternative provider.

AVAILABILITY OF FUNDS

It is understood and agreed between the parties herein that the agency shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement.

SET ASIDES This solicitation is set-aside for DMBE-certified small business participation only when designated “SET-ASIDE FOR SMALL BUSINESSES” in the solicitation. DMBE-certified small businesses are those businesses that hold current small business certification from the Virginia Department of Minority Business Enterprise. DMBE-certified women- and minorityowned businesses are also considered small businesses when they have received DMBE small business certification. Small businesses must be certified by DMBE not later than the solicitation due date.

eVA REGISTRATION (1 of 2) eVA BUSINESS-TO-GOVERNMENT VENDOR REGISTRATION (part 1 of 2): The eVA Internet electronic procurement solution, web site portal www.eVA.virginia.gov streamlines and automates government purchasing activities in the Commonwealth. The eVA portal is the gateway for vendors to conduct business with state agencies and public bodies. All vendors desiring to provide goods and/or services to the Commonwealth shall participate in the eVA Internet e-procurement solution either through the eVA Basic Vendor Registration Service or eVA Premium Vendor Registration Service. All bidders or offerors must register in eVA; failure to register will result in the bid/proposal being rejected. (Continued on part 2) eVA REGISTRATION (2 of 2) eVA BUSINESS-TO-GOVERNMENT VENDOR REGISTRATION (part 2 of 2): a. eVA Basic Vendor Registration Service: $25 Annual Registration Fee plus the appropriate order Transaction Fee specified below. eVA Basic Vendor Registration Service includes electronic order receipt, vendor catalog posting, on-line registration, electronic bidding, and the ability to research historical procurement data available in the eVA purchase transaction data warehouse. b. eVA Premium Vendor Registration Service: $25 Annual Registration Fee plus the appropriate order Transaction Fee specified below. eVA Premium Vendor Registration Service includes all benefits of the eVA Basic Vendor Registration Service plus automatic email or fax notification of solicitations and amendments. c. For orders issued prior to August 16, 2006, the Vendor Transaction Fee is 1%, capped at a maximum of $500 per order. d. For orders issued August 16, 2006 and after, the Vendor Transaction Fee is: (i) DMBE-certified Small Businesses: 1%, capped at $500 per order. (ii) Businesses that are not DMBE-certified Small Businesses: 1%, capped at $1,500 per order.

PAYMENT (1 of 4) PAYMENT (part 1 of 4): To Prime Contractor: a.) Invoices for items ordered, delivered and accepted shall be submitted by the contractor directly to the payment address shown on the purchase order/contract. All invoices shall show the state contract number and/or purchase order number; social security number (for individual contractors) or the federal employer identification number (for proprietorships, partnerships, and corporations). b.) Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment in less than 30 days, however. c.) All goods or services provided under this contract or purchase order, that are to be paid for with public funds, shall be billed by the contractor at the contract price, regardless of which public agency is being billed. d.) The following shall be deemed to be the date of payment: the date of postmark in all cases where payment is made by mail, or the date of offset when offset proceedings have been instituted as authorized under the Virginia Debt Collection Act. e.) Unreasonable Charges. Under certain emergency procurements and for most time and material purchases, final job costs cannot be accurately determined at the time orders are placed.(Continued on part 2) PAYMENT (2 of 4) PAYMENT (part 2 of 4): In such cases, contractors should be put on notice that final payment in full is contingent on a determination of reasonableness with respect to all invoiced charges.

Charges which appear to be unreasonable will be researched and challenged, and that portion of the invoice held in abeyance until a settlement can be reached. Upon determining that invoiced charges are not reasonable, the Commonwealth shall promptly notify the contractor, in writing, as to those charges which it considers unreasonable and the basis for the determination. A contractor may not institute legal action unless a settlement cannot be reached within thirty (30) days of notification. The provisions of this section do not relieve an agency of its prompt payment obligations with respect to those charges which are not in dispute (Code of Virginia, § 2.2-4363). 2. To Subcontractors: a.) A contractor awarded a contract under this solicitation is hereby obligated: (1) To pay the subcontractor(s) within seven (7) days of the contractor's receipt of payment from the Commonwealth for the proportionate share of the payment received for work performed by the subcontractor(s) under the contract; or (2) To notify the agency and the subcontractor(s), in writing, of the contractor's intention to withhold payment and the reason.





(continued on part 3) PAYMENT (3 of 4) PAYMENT (part 3 of 4): b.) The contractor is obligated to pay the subcontractor(s) interest at the rate of one percent per month (unless otherwise provided under the terms of the contract) on all amounts owed by the contractor that remain unpaid seven (7) days following receipt of payment from the Commonwealth, except for amounts withheld as stated in (2) above. The date of mailing of any payment by U. S. Mail is deemed to be payment to the addressee. These provisions apply to each sub-tier contractor performing under the primary contract. A contractor's obligation to pay an interest charge to a subcontractor may not be construed to be an obligation of the Commonwealth. 3.) Each prime contractor who wins an award in which provision of a SWAM procurement plan is a condition to the award, shall deliver to the contracting agency or institution, on or before request for final payment, evidence and certification of compliance (subject only to insubstantial shortfalls and to shortfalls arising from subcontractor default) with the SWAM procurement plan. Final payment under the contract in question may be withheld until such certification is delivered and, if necessary, confirmed by the agency or institution, or other appropriate penalties may be assessed in lieu of withholding such payment.

PAYMENT (4 of 4) PAYMENT (part 4 of 4): The Commonwealth of Virginia encourages contractors and subcontractors to accept electronic and credit card payments.

SMALL PURCHASE CHARGE CARD

DOA at, Main: (804) 225-3038, Fax: (804) 371-8587 Mandatory Acceptance of Small Purchase Charge Card: Purchasing charge cards offer State agencies and Institutions the opportunity to streamline their procedures for procuring and paying for small dollar goods and services. Vendors responding to this solicitation should note that acceptance of payment by purchase card is mandatory (unless waived by DPS) within 90 days of contract award. For current contracts where acceptance of the purchasing card is not in effect, Contractors must (unless waived by DPS) accept purchase card payments within 90 days of contract renewal.

Payment for orders issued against the contract(s) resulting from this solicitation must allow for the Purchase Order Number to be passed at the time of charge so that the Purchase Order Number is received by the card platform and passed to the Card provider. This can be accomplished by vendors establishing their card account at Level 2, which is mandatory or Level 3 which is optional. Information on the various levels for the Small Purchase Charge Card is indicated below.

Effective March 1, 2009 the SPCC card changes over from GE to Bank of America - Visa.

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The amount of data passed for each charge card payment depends on the level at which the charge card is established. The levels are delineated below and the preferred level by the Commonwealth is level 2.

Level 1 vendors provide basic credit card purchase information, including but not limited to the data listed below. By passing “Basic Data”, the vendor has a standard interchange cost.

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Level 2 vendors provide additional information to the Level 1 elements, including, but not limited to the data listed below. By passing level 2 detail, the vendor will receive lower interchange costs. Level 2 is mandatory for any vendors who do business with the Commonwealth of Virginia and accept GE MasterCard.

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Level 3 vendors provide line item detail, in addition to the Level 1 and Level 2 elements, including, but not limited to the data listed below. By passing Level 3 (which is optional) data which is considered Superior data, the vendor will receive the lowest interchange costs.

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VENDOR Legal Name: The Strong Group,Inc.

Contact Name: Walter Bistrong Location Legal Name: The Strong Group,Inc.

Contact Phone: 516-766-6300 Vendor Type: Primary Contact Email: strong1000@aol.com MA Number: E194 - 646

ATTACHMENTS

Attachment Name: Specification for VSP Battle Dress Uniforms E194646-09.pdf Description: SPECIFICATION Attachment Name: MC - Small Purchase Charge Cards - 09.pdf Description: SMALL PURCHASE CHARGE CARD LINES Line: 1 Line Type: Item NIGP Code: 20085 Description: SHORT SLEEVE SHIRT, Battle Dress uniform (BDU), two pocket, 65/35 poly/cotton, Navy Blue, Rip Stop, per attached specification. [BRIGADE QUATERMASTER CCS-9] Sizes: XS-XL Regular Unit Price: $22.00 Unit: each Effective From: March 1, 2009 Effective To: February 28, 2010 Estimated Delivery Days: 30 Delivery Type: Per Specifications Free On Board Name: FOB Destination-Freight Prepaid

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*(Shipping and Billing Information is typical for all line items) Line: 2 Line Type: Item NIGP Code: 20085 Description: SHORT SLEEVE SHIRT, Battle Dress uniform (BDU), two pocket, 65/35 poly/cotton, Navy Blue, Rip Stop, per attached specification. [BRIGADE QUATERMASTER CCS-9]

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Line: 3 Line Type: Item NIGP Code: 20085 Description: SHORT SLEEVE SHIRT, Battle Dress uniform (BDU), two pocket, 65/35 poly/cotton, Navy Blue, Rip Stop, per attached specification. [BRIGADE QUATERMASTER CCS-9]

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Line: 4 Line Type: Item NIGP Code: 20085 Description: LONG SLEEVE SHIRT, Battle Dress uniform (BDU), two pocket, 65/35 poly/cotton, Navy Blue, Rip Stop, per attached specification. [BRIGADE QUATERMASTER CCS-25]

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Line: 5 Line Type: Item NIGP Code: 20085 Description: LONG SLEEVE SHIRT, Battle Dress uniform (BDU), two pocket, 65/35 poly/cotton, Navy Blue, Rip Stop, per attached specification. [BRIGADE QUATERMASTER CCS-25]

–  –  –

Line: 6 Line Type: Item NIGP Code: 20085 Description: LONG SLEEVE SHIRT, Battle Dress uniform (BDU), two pocket, 65/35 poly/cotton, Navy Blue, Rip Stop, per attached specification. [BRIGADE QUATERMASTER CCS-25]

–  –  –

Line: 7 Line Type: Item NIGP Code: 20085 Description: PANTS, Battle Dress uniform (BDU), six pocket, 65/35 poly/cotton, Navy Blue, Button Fly, Rip Stop, per attached specification. [BRIGADE QUATERMASTER BRT]

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Line: 8 Line Type: Item NIGP Code: 20085 Description: PANTS, Battle Dress uniform (BDU), six pocket, 65/35 poly/cotton, Navy Blue, Button Fly, Rip Stop, per attached specification. Size: [BRIGADE QUATERMASTER BRT]

–  –  –

Line: 9 Line Type: Item NIGP Code: 20085 Description: PANTS, Battle Dress uniform (BDU), six pocket, 65/35 poly/cotton, Navy Blue, Button Fly, Rip Stop, per attached specification. Size: [BRIGADE QUATERMASTER BRT]

–  –  –

Line: 10 Line Type: Item NIGP Code: 20085 Description: Additional charge for other/irregular sizes: (Specify and list under comment, if applicable) - NOT APPLICABLE!

–  –  –

A. Battle Dress Uniform (BDU) material shall be 65/35 polyester/cotton, color navy blue, with ripstop weaves. Ripstop fabrics are woven fabrics using a special reinforcing technique that makes them very resistant against tearing and ripping. During weaving reinforcement threads are interwoven at regular intervals in a crosshatch pattern in the fabric. Shrinkage after three home laundering shall not exceed three percent.

B. BDU Pants shall have double fabric reinforced seat and knees, large thigh cargo pockets with gussets, deep back pockets, concealed double-button snag-proof flaps on thigh and hip pockets, front slash pockets, waist take-up tabs with metal adjustment buckles for comfort fitting, wide belt loops to fit 1-3/4 inch belt, concealed button fly and drawstring cuffs.

C. BDU Pant Waist Sizes shall be available with the adjustable take-up buttons as follows:

1. XS: 23-27 inch

2. S: 27-31 inch

3. M: 31-35 inch

4. L: 35-39 inch

5. XL: 39-43 inch

6. XXL: 43-47 inch



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