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«The Clinical Developmental Handbook 2013-2014 Department of Psychology York University Updated: August 27, 2013 by Mary Desrocher 2 Table of ...»

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(a) be reasonably accessible to the candidate normally meeting once a month and never less than once each term; and, (b) ensure that a copy of the candidate's thesis is sent to each member of the candidate's thesis examining committee as far as possible in advance of the date of the candidate's oral examination but no later than four weeks prior to the date set.

3) A thesis supervisory committee shall:

(a) review a candidate's research proposal and recommend its approval to the graduate programme director and the Dean no less than three months prior to the date set for the oral examination;

(b) review the candidate's progress from time to time, normally every six (6) months and never less than once each year; and (c) read the thesis and make a recommendation to the graduate programme director regarding oral defence.

Master’s Thesis Examining Committees

The thesis examining committee shall consist of:

a) The Dean of the Faculty of Graduate Studies or his/her representative (Dean’s Rep) who will be at arm's length from the supervision of the thesis;

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d) ex-officio members (non-voting, unless present as one of the voting members named above): Vice-President (Academic), Graduate Programme Director.

The membership of each committee must be recommended by the graduate programme director for approval and appointment by the Dean of Graduate Studies as soon as possible and no later than four weeks before the date set for the oral examination. In exceptional circumstances the Dean may approve a programme director's recommendation that a York University faculty member who is not a member of the graduate faculty serve as a member (but not the Chair) of an examining committee. Normally, members of the candidate's thesis supervisory committee will be members of the thesis examining committee but the Chair of the candidate's supervisory committee (candidate's supervisor) may not serve as the Chair of the thesis examining committee.

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Responsibilities of Thesis Supervisors

1. Be reasonably accessible to the student for consultation and discussion of the student’s academic progress and research problems. The frequency of such meetings will vary according to the stage and nature of the student’s work, but should normally occur once a month, and never less than once a term.

2. Give timely response to submitted written work, with constructive suggestions for improvements. The turnaround time for comments should not normally exceed two to three weeks.

3. Make satisfactory arrangements with the approval of the director of the graduate programme for the supervision of the student when on leave or sabbatical, or on extended absence from the university.

4. Convene an annual meeting of the supervisory committee, normally in the spring, to evaluate the student’s Report on Progress, and submit a copy of the completed Report on Progress to the director of the Graduate Programme after the meeting. (NOTE: The CD area process is somewhat different. Please refer to the section on Year End Evaluations for more information)

5. Ensure the student is aware of University, Faculty, and programme requirements and standards to which the thesis is supposed to conform.

6. Assist the student with attempts to acquire external funding, including meeting appropriate deadlines, and to engage in scholarly development (e.g., conference presentations and publications).

7. Offer advice and supervision appropriate to the stage of the student’s work, helping the student to establish and modify a suitable timetable for completion of the various stages

of the thesis project:

a) at the proposal stage, assist the student with selection of a suitable and manageable topic and approach.

b) at the research stage, assist the student with initial research design and subsequent modification, with alleviating current and anticipated problems, with interpretation and analysis of findings, and with bringing the project to completion.

c) at the writing stage, assist the student with appropriate and timely feedback on drafts.

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8. Ensure that Master’s thesis is sent to the examining committee at least three weeks prior to the date of the examination, and a doctoral dissertation at least four weeks prior to the date of the examination.

9. Appropriately acknowledge in published material the contributions of the student, including consideration of joint authorship of publications. Where the student’s research comprises a component of the supervisor’s research program, and joint publication is envisaged, it must be recognized that the responsibility for utilization of data and for publications is held jointly by the supervisor and student. Endeavour to clarify at the outset of the supervisory relationship expectations regarding the responsibility and publication credit for work initiated, designed and researched by the student, but supported financially or otherwise by the supervisor.

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Guidelines for Students

1. Conform to University, faculty, and programme requirements and procedures for completion of the degree, with regards to such matters as research ethics, registration and graduation requirements, dissertation/thesis style and quality standards, etc.

2. Develop, in conjunction with the supervisor and supervisory committee, an intended timetable for completion of all stages of the thesis, and work to realize that timetable, meeting appropriate deadlines.

3. Meet regularly with the supervisor to review progress. The frequency of such meetings will vary according to the stage and nature of the student’s work, but should normally occur once a month, and never less than once a term. Interact with other members of the supervisory committee as appropriate.

4. Keep the supervisor and graduate programme office informed of where the student may be contacted, and respond appropriately to all communications received.

5. Prepare a Report on Progress for an annual meeting with the supervisory committee.

(NOTE: The CD area process is somewhat different. Please refer to the section on Year End Evaluations for more information)

6. Give serious consideration to, and respond to, the advice and criticism received from the supervisor and supervisory committee.

7. Recognize that where the student’s research comprises a component of the supervisor’s research program, and joint publication is envisaged, it must be recognized that the responsibility for utilization of data and for publications is held jointly by the supervisor and student. In such cases, the thesis, or draft papers, together with a copy of the raw data, shall be made available to the supervisor prior to submission for publication.

8. Conform to the basic principles of academic integrity and professionalism in the development of a mature and objective relationship with the supervisor, the supervisory committee, and other scholars. The entire Master’s programme, including research and writing of the thesis, shall be conducted under the strictest rules of ethics and academic honesty.

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Practicum Day occurs in late September/early October. Attend and get an idea of some of the sites offering assessment and intervention placements. This is an opportunity to speak with some of the supervisors at the site in order to determine whether the site will suit your interests. NOTE: For the purposes of the assessment course, students are required to complete a criminal record check. It is strongly suggested that this be completed during the summer in anticipation of the beginning of the course for the coming year. Although this policy is currently under development, forms are available in the graduate office.

Psychoeducational Assessment of Children and Adolescents (6910 3.0) This course involves the learning and administration of several cognitive and academic tests. As part of the course, students will be required to administer and interpret selected psychological tests to children/adolescents in order to practice the skills being taught. Students learn how to evaluate different tests for validity and reliability. Students also discuss basic standards of professional clinical practice.

Over the summer, students may wish to begin familiarizing themselves with selected tests that will be covered in the course (to be referred to in the course outline). These tests are available in the resource centre (BSB 162B). Students should also begin to think about where they would be able to obtain children to test. In the past, students have tested children in their neighbourhood, relatives, or family friends. Consent from the parents will be required prior to testing (a consent form is provided by the department), and the child will receive a small remuneration for participating ($10-$20). No standardized testing of children should occur prior to the start of the Introduction to Assessment class.

Clinical and Diagnostic Assessment of Children and Adolescents (6920 3.0) This course involves more behavioural and clinical observation and assessment techniques. Observation of children in natural settings, interviewing and report writing are important clinical skills further developed in this course. Students learn to integrate information from various sources and develop skills in diagnostic formulation. Students in this course often go to daycare centres, schools or areas where children congregate to observe and record behaviour. Students may also have the opportunity for observation in the York University Psychology Clinic.

Assessment Practicum (6910P 3.0) Start looking for practicum sites in early November of the year prior to the practicum (usually MA 2), as some sites have December deadlines. From December to January, apply to sites, and subsequently set up meetings/interviews with sites who express an interest. During February and March students will choose a site in consultation with the instructor of the course, with the final choice requiring CD area approval from the CD area director. It is a good idea to contact the Course Director before applying to practicum sites. See Appendix for related forms.


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Background The CD Program provides clinical experience via the two practica to meet standards for CPA accreditation and, following an internship, our students easily exceed the minimum clinical hours requirement for registration with the College of Psychologists of Ontario. The York University Psychology Clinic (YUPC) has been put into place for CD trainees to augment their clinical training throughout the program, to offer additional training for any gaps, and to provide additional opportunities.

However, from time to time students do engage in extra clinical training or experience for one

or more of the following reasons:

a) the student identifies a gap in their training which they seek to fill;

b) the program identifies a gap or feels the student needs additional clinical training;

c) the student is involved in some way (working, volunteering, collecting data, etc.) in a clinical setting, though this is not officially connected with the CD program;

d) the student is seeking to strengthen their credentials in preparation for internship applications.

Regarding the fourth point, students often worry that they do not have "enough hours" to make them competitive in applying for internships. The APPIC internship application process makes provision for "program-sanctioned hours" to be added to official practicum hours in a student's application, but there is no common standard or definition of "program-sanctioned" among Directors of Clinical Training. Thus, a fair and consistent way of approving such experience is needed, which is what prompted the development of these forms. It should be emphasized, however, that considerable discussion among training directors indicates that a) there is no "magic number" of hours required and b) breadth and depth of experience and "fit" with the training setting are more important to internship directors and supervisors than sheer quantity of hours accumulated.

Criteria for Program-sanctioned Clinical Experience Hours

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The Supervisor will complete and sign a brief evaluation form to confirm the number of hours worked by the student, and to indicate that the work was satisfactory The activity may take place in a variety of contexts: agency/clinic, private practice, hospital, school, etc. and must be unpaid A minimum number of hours is not required. Students may work any amount of time (e.g., 2-week block of full-time work, 1 day/week for 4 months, etc.) The activity should be approved in advance by the Director of Clinical Training, whenever possible, using the Advanced Approval of Clinical Experience form. Final number of hours worked and evaluation must then be submitted when the work is completed, using the Program Sanctioned Hours Form. Hours should be documented in detail as per www.appic.org categories 70

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Name of Student:


Reason for Extra Clinical Experience:

Nature of Clinical Activity:

Projected number of Clinical Hours to be completed:

Name & Address of Clinical Activity Site:

Name of Supervisor:


Yes No Is the activity a valid clinical experience in Psychological Service(s) as defined in the CPO Standards of Practice Is the activity supervised by a member of the College of Psychologists of Ontario who assumes professional responsibility for the work?

Does the amount of supervision approximate that of an official Practicum?

Will the Supervisor be able to complete and sign a brief evaluation form to confirm the number of hours worked, and to indicate that the work was satisfactory?

Name of Student:


Reason for Extra Clinical Experience:

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